1 – Tips for participating in a video conference session:
- Arrive at the room at least 15 minutes before the start of the event;
- Keep your mobile device on silent mode, or in “airplane mode” during class;
- Do not consume food or drinks in the rooms. If water is necessary, use bottles, being careful not to wet the microphones;
- Avoid tearing papers during the event;
- Avoid banging objects on tables unnecessarily during the event;
- Participate with questions at appropriate times;
- Activate the microphone on the table for your speech by touching the lowest part of it (as shown in the photo below) until the ice turn on and the camera is pointed at you.
- Identify yourself before starting to speak;
- Speak slowly and with good intonation for a satisfactory recording of audio and images;
- Be brief and objective in your questions;
- Don't lose focus of the topic under discussion;
- Turn off the table microphone after your final speech;
- Avoid moving tables around;
- Do not smoke in the living room or in the hall;
- Maintain correct posture in chairs;
- Close the doors of the rooms when entering or leaving;
- Do not sit at the tables;
- Do not place backpacks, coats and objects of this type on tables, as they make it difficult for microphones to pick up audio.
Teacher, presenter, debater and others who will occupy the front table or the pulpit:
- Arrive at the video conference room at least 30 (thirty) minutes before the event start time, so that there is time available to reprogram the System cameras and test the media with the presentations. This will allow you to meet the scheduled event start time.
- Avoid walking around the room during the event. If you need to, ask for a lapel microphone in advance of the event.
- Design the presentation according to the standard slide template.
- Avoid striped and/or patterned clothing.
2 – Tips for preparing the presentation
Use the template (PPT file) available in the file below for preparing your presentation for: classes; seminars; thesis defenses and other events to be presented in the videoconferencing rooms of the Faculty of Education:
This is the format to obtain the best image quality both in the room and on the computers where people will be watching the video streaming of the event.
3 – Tips for participating in a Web Conference – Google Meet
Here are some suggestions to ensure that the “web conference” session is as successful as possible, in terms of: visual (images of participants); acoustic (of the environment and microphone control); presentation preparation and network connections:
- Connections: Connect equipment (notebook, desktop) primarily via wired networks;
- Environments: Whenever possible, look for environments in homes and other places where noise generated by internal and/or external agents is minimized, such as those produced by: animals; children; vehicles; construction work, and others;
- Positioning of notebooks: Position the notebooks on a book or other object (box, stand, etc.), so that the cameras are at the participants' eye level;
- Camera positioning: Point the cameras on notebooks, cell phones and desktops in a direction that is favorable to the lighting in the room, that is, do not point the cameras against: windows (open during the day); lamps and any other sources of lighting;
- Microphones: Keep the equipment microphones in “mute” mode while the other participant(s) are speaking;
- Mobile devices: Keep mobile devices (smartphones, phablets and cell phones, tablets) at least 50 cm away from notebooks, as they may generate noises (known as “cracks”) for other participants, which are not heard by the participant generating the noise;
- Headphone: If possible, use a headset with a microphone or headphones during communication.