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Event registration

The Office of Extension, Events and Special Projects provides administrative support for institutional, academic, scientific and cultural events of the Faculty of Education.

Can be registered events carried out by groups, departments and/or sectors of the Faculty of Education, as well as events in which FE acts as Support Institutional. Events promoted by other bodies and institutions, without institutional support from FE, may only be publicized on FE email lists.

SERVICES OFFERED BY THE SECRETARIAT OF EXTENSION, EVENTS AND SPECIAL PROJECTS

  1. Registration of the event in institutional databases;
  2. Publication on the FE Portal, social networks and newsletter (only registered events);
  3. Indication of suppliers and services;
  4. Opening and managing registrations (see rules);
  5. Communication with the organizing committee and participants (registered events only);
  6. Executive support to provide all implementation needs;
  7. Carrying out the reception/opening and closing ceremony of the event, when there is the presence of authorities, provided that this is requested in advance;
  8. Issuance of certificates for the organizing committee and guest list, via the FE Certificate System (registered events only);
  9. Issuance of certificates for participants and presentation of work, via the FE Certificate System (see rules).

Note: our Secretariat does not have professionals in Design, Advertising or related areas to create banners or promotional materials, however, we offer support for creating banners for social networks, when requested, highlighting that it is the sole responsibility of the organizing committee to correctly guide the information in the form so as not to require subsequent corrections.

HOW TO REGISTER

Attention: registration by form is mandatory and must be done with, at least, 10 days Useful in advance in relation to the start date of the event.

  1. See the rules for running events, listed at the end of this page;
  2. Check all event planning items before starting to fill out the registration form
    1. event title;
    2. choice of event format and type;
    3. date(s) and time(s);
    4. place or platform of realization;
    5. definitive workload;
    6. definition of organizing committee;
    7. guest list (speakers, mediators, etc.);
    8. purpose of the event;
    9. target audience and audience estimate;
    10. programming proposal;
  3. O event form can only be accessed if you are logged in to the FE website (click on the “enter” button in the top right corner of the page and use your Unicamp login to access);
  4. If the event is paid, select the respective field, so that registrations are created via Funcamp and according to the area's protocol (see Dance);
  5. Include in the attachments the files with: schedule, organizing committee, support team, scientific committee, images for social media folder or promotional poster;
  6. Check all the information and click send;
  7. The person responsible for filling out the form will receive an automatic email confirming that the form has been submitted;
  8. If the event requires support for transmission, videoconferencing or recording, the form will automatically be sent in copy to the Distance Education Directorate;
  9. The Events Secretariat will proceed with registration within 7 working days, depending on demand during the period.

DON'T KNOW WHERE TO START ORGANIZING YOUR EVENT? 

The Office of Extension, Events and Special Projects has prepared a manual with all the step-by-step instructions for a prepared organization, without unforeseen events and within the standards of the Faculty of Education.

Access the manual:

Event Organization Manual – FE/Unicamp

Watch the full training:

https://youtu.be/Gfq-iWMxHPI&nbsp

RESPONSIBILITIES OF THE ORGANIZING COMMITTEE:

  1. Event planning;
  2. Completion of the registration form within the established deadline;
  3. Checking the data provided in the form;
  4. Inform the Events Secretariat via email when there is a change in the program, schedule, guest list or members of the organizing committee;
  5. Communication with guests (speakers, mediators, etc.);
  6. Include addresses of registrants in the guest list, when the event takes place via interaction on Google Meet;
  7. Manage the attendance list of participants at in-person events through check-in;
  8. Provide a reception at the beginning of the event and a closing, in an appropriate manner;
  9. Send the Events Secretariat a spreadsheet with data for issuing certificates for committees, guests and work presentations, as per instructions;

RULES FOR EXECUTING FE EVENTS

(The FE Congregation, in its 364th Ordinary Meeting, held on 22/06/2022, decided to approve the resumption of extension courses and events in person starting in August/2022, under the terms of Of. Codext nº 16/2022.)

  1. To be registered, the event necessarily must be promoted by a group, department or sector of the Faculty of Education, or, when promoted by other bodies and/or institutions, must have the Faculty of Education as institutional support;
  2. The event may take place in the following formats:
    1. in person;
    2. in person with a guest via video conference;
    3. in person with simultaneous transmission;
    4. online with interactions via Google Meet;
    5. online with simultaneous transmission;
  3. Events held on the premises of the Faculty of Education must take place during the following opening hours: Monday to Friday, from 09:00 to 12:00, 14:00 to 17:30 and 19:00 to 22:00;
  4. To be registered, the event must already have in its planning: 
    1. Title, 
    2. format, category, scope and type, 
    3. date(s) and time(s), 
    4. place and/or platform of realization, 
    5. workload, 
    6. composition of the organizing committee, 
    7. guest list (speakers, mediators, etc.), 
    8. objective of the event, 
    9. target audience and audience estimate, 
    10. programming proposal;
  5. Mandatory filling of the event form (click here) with at least 10 days Useful in advance – registrations submitted after the deadline will not be considered;
  6. If you need to broadcast or record the event, the request to the Distance Education Directorate is already included in the same registration form from the Events Secretariat;
  7. Paid events must have their registrations and payments managed by Funcamp, through the Galoá platform, with a 10% fee discount on the amount collected (see Extension Protocol);
  8. All promotional and publicity material for the event must contain the Faculty of Education logo, in the respective Realization or Support field, as well as other logos of institutions or entities involved;
  9. All promotional and publicity material must comply with the guidelines of Copyright Law (9610/98), being mandatory to cite the source and/or authorship of the images used;
  10. Given the General Law on the Protection of Personal Data (13.709/2018), it is recommended that the management of registration and certification data be the responsibility of the Events Secretariat;
  11. Registration will only be open in the following situations:
    1. in-person format, with a limit on the number of registrants depending on the location;
    2. remote format via Google Meet, with up to 200 registrations;
    3. live broadcast with more than 04 hours of workload, with up to 500 registrations;
    4. presentation of works;
  12. The issuance of certificates by the FE System may occur in the following situations:
    1. members of the organizing committee, scientific committee, support teams, etc.;
    2. invited collaborators and mediators;
    3. responsible for presenting submitted work;
    4. registered participant who certifies attendance on the respective attendance list, in the case of a single or double activity;
    5. registered participant who obtains at least 75% attendance on the respective attendance lists, in the case of programming with 3 (three) or more activities.
  13. To issue certificates, it is mandatory to provide the CPF, in the case of Brazilians and residents, or the Passport Number may be provided, in the case of foreign visitors;
  14. It is the responsibility of each participant to correctly provide their personal data at the time of registration and attendance list, and it is not permitted to correct data after the certificates have been issued;
  15. When there is a category for submitting papers, the organizing committee must attach a document with guidelines, containing:
    1. submission deadline;
    2. submission rules;
    3. email address for sending work;
    4. list of Scientific Committee members.
  16. It is the responsibility of the institution promoting the event to provide accessibility to participants, through sign language interpreters, audio description and subtitles, according to articles 67, 70 and 71 of the Brazilian Inclusion Law – to find out more, check out our services TILS Center and LABACES;
  17. Any event can choose to record the session and make it available later on the channel. FE Youtube, and should preferably include the FE logo at the beginning and end of the video;
  18. After filling out the form, any changes to the event must be communicated to the Events Secretariat via email.

IMPORTANT NOTES:

The Faculty of Education is not responsible for events that do not comply with the rules set out in Extension Regulations.

Contact Us 

Office of Extension, Events and Special Projects

Faculty of Education – Unicamp
Av. Bertrand Russel, 801 – Professor Paulo Freire Building, 1st floor, Block “B”
University City “Zeferino Vaz”
Campinas – SP – Brazil
CEP 13083-865
Phones: +55 (19) 3521-5602 | 3521-7963
Email: eventfe@unicamp.br