Events

The Office of Extension, Events and Special Projects provides administrative support for institutional, academic, scientific and cultural events of the Faculty of Education.

Can be registered events organized by the Management, internal coordination and committees, administrative and academic sectors, groups, departments and other sectors of the Faculty of Education, as well as those in which the FE acts as institutional support. Events promoted by other bodies and institutions may only be publicized on FE email lists.

SERVICES OFFERED BY THE SECRETARY OF EXTENSION, EVENTS AND SPECIAL PROJECTS FOR REGISTERED EVENTS

1. Event registration;
2. Registration of the event in the FE statistical yearbook;
3. Reservation of event spaces;
4. Indication of suppliers and services related to the event;
5. Subscription management (see rules);
6. Disclosure on the FE Portal, social networks and newsletter;
7. Communication with the organizing committee and participants;
8. Executive support to provide all implementation needs;
9. Carrying out the reception/opening and closing ceremony of the event, when authorities are present;
10. Issuance of certificates, via the FE Certificate System.

Note: our Secretariat does not have professionals in Design, Advertising or related areas to create banners or promotional materials, however, we offer support for creating banners for social networks, when requested, highlighting that it is the sole responsibility of the organizing committee to correctly guide the information in the form so as not to require subsequent corrections.

HOW TO REGISTER

Attention: registration by form is mandatory and must be done with, at least, 10 days Useful in advance in relation to the start date of the event. (We emphasize that business days do not include weekends, holidays or days with closed hours)

Depending on the size and characteristics of the event, a longer period is recommended:
• More than 60 participants and/or with the participation of authorities: we recommend registering at least 1 month in advance.
• More than 100 participants, with submission of papers and/or paid registrations: recommendation to register at least 2 months in advance.
 

1. Before starting the registration:
   • Event title and description: clear and objective information about the event.
   • Date, time and place: Make sure the information is correct and the location is available.
   • Set up the organizing committee and guest list: Names and qualifications of those involved.
   • Objective and target audience: this information is essential to direct the promotion of the event.
   • Available vacancies: number of participants the event can receive.
   • Specific needs: equipment, materials and accessibility.
   • Mandatory documents: permits, licenses, etc.
   • Agenda: prepare a detailed proposal.
      
2. registration on the site:
   • Access the form (logged in with your Unicamp email).
   • Fill in all the mandatory fields (marked with an asterisk).
   • Attach materials:
     • Detailed programming.
     • Images for promotion (poster, folder, etc.).
     • Organizing committee data.
     • Information about the scientific committee (if applicable).
     • Work submission rules (if applicable).
        
3. After sending:
   • Check the automatic confirmation email.
   • Monitor the registration status with the Events Secretariat.
   • Send changes, if necessary, directly by email.

O event form can only be accessed if you are logged in to the FE website (click on the “enter” button in the top right corner of the page and use your Unicamp login to access);

If the event is paid, select the respective field, so that registrations are created via Funcamp and according to the area's protocol (see Dance);

If the event requires support for transmission, videoconferencing or recording, the form will automatically be sent in copy to the Distance Learning Coordination;

The Events Secretariat will proceed with registration within 7 working days, depending on demand during the period.

For download

• Event briefing template
• Checklist Template (coming soon)
• Timeline Template (coming soon)
• Organizing Team Spreadsheet
• Guest spreadsheet
• Faculty of Education Logo
• Unicamp logo
• List of hotels and restaurants
• Simple Ceremonial Script (coming soon)

To consult

• FE Events Organisation Manual
• Tutorial for completing the Event Registration Form for the Faculty of Education/Unicamp
• Executive Event Production Workshop
• Basic Guide: organizing scientific events. 8th ed. Fiocruz, 2021
• Unicamp image bank
• Guidelines on tracks at Unicamp
• CDC Reservations
• Events in common areas of the campus – City Hall
• Resolution CONSU-A-009/2009 – Regulation of parties or cultural events at Unicamp
• Resolution CONSU-A-019/2016 – Unicamp Cultural Development Policy
• Resolution CEPE-A-016/2020 – General Extension Regulations
• General Law of Data Protection
• Brazilian Inclusion Law
• Copyright Law
• Federal Ceremonial – Decree 70.274, of 1972

RESPONSIBILITIES OF THE ORGANIZING COMMITTEE:

1. Plan and coordinate all stages of the event.
2. Fill in registration form within the established deadline.
3. Inform the Events Secretariat about changes in the program, schedule, guests or organizing committee.
4. Ensure clear and efficient communication between all involved.
5. Meet legal and regulatory requirements.
6. Control financial resources, if any.
7. Manage participant accreditation for in-person events.
8. Manage event logistics, including infrastructure and accessibility.
9. Ensure the safety of all participants.
10. Ensure an appropriate reception at the beginning of the event and a closing aligned with the purpose of the activity.
11. Send a spreadsheet with data to the Events Secretariat for issuing certificates for committees, guests and work presentations, as per instructions.

RULES FOR EXECUTING FE EVENTS

1. Events held on the premises of the Faculty of Education must take place during the following opening hours: Monday to Friday, from 09:00 to 12:00, 14:00 to 17:30 and 19:00 to 22:00;
2. Mandatory filling of the event form (click here) with at least 10 days Useful in advance – registrations submitted after the deadline will not be considered;
3. If you need to broadcast or record the event, the request to the Distance Learning Coordination is already included in the same registration form from the Events Secretariat;
4. Paid events must have their registrations and payments managed by Funcamp, through the Galoá platform, with a discount on the administrative fee corresponding to 10% of the amount collected (see Extension Protocol);
5. All promotional and publicity material for the event must contain the Faculty of Education logo, in the respective field of realization or support, as well as other logos of institutions or entities involved;
6. All promotional and publicity material must comply with the guidelines of Copyright Law (9610/98), being mandatory to cite the source and/or authorship of the images used;
7. Given the General Law on the Protection of Personal Data (13.709/2018), it is recommended that the management of registration and certification data be the responsibility of the Events Secretariat;
8. Registration will only be open in the following situations:
   1. in-person format, with a limit on the number of registrants depending on the location,
   2. remote format via Google Meet, with up to 200 registrations,
   3. live broadcast with more than 04 hours of workload, with up to 500 registrations,
   4. presentation of works;
9. The issuance of certificates by the FE System may occur in the following situations:
   1. members of the organizing committee, scientific committee, support teams, etc.;
   2. invited collaborators and mediators;
   3. responsible for presenting submitted work;
   4. registered participant who certifies attendance on the respective attendance list, in the case of a single or double activity;
   5. registered participant who obtains at least 75% attendance on the respective attendance lists, in the case of programming with 3 (three) or more activities;
10. To issue certificates, it is mandatory to provide the CPF, in the case of Brazilians, or the Passport Number may be provided, in the case of foreign visitors (in this case, it is necessary to inform the Events Secretariat, so that it can create a specific form for foreign participants);
11. It is the responsibility of each participant to correctly provide their personal data at the time of registration and attendance list, and it is not permitted to correct data after the certificates have been issued;
12. When there is a category for submitting papers, the organizing committee must attach a document with guidelines, containing:
    1. submission deadline/
    2. submission rules/
    3. indication of the platform or tool that will be used for the submission process;
    4. list of Scientific Committee members;
13. It is the responsibility of the institution promoting the event to provide accessibility to participants, through sign language interpreters, audio description and subtitles, according to articles 67, 70 and 71 of the Brazilian Inclusion Law – to find out more, check out our services TILS Center and LABACES. 
14. Any event can choose to record the session and make it available later on the channel. FE Youtube, and should preferably include the FE logo at the beginning and end of the video;
15. After filling out the form, any changes to the event must be communicated to the Events Secretariat via email.

IMPORTANT NOTES:

The Faculty of Education is not responsible for events that do not comply with the rules set out in Extension Regulations.

Contact Us 

Office of Extension, Events and Special Projects

Faculty of Education – Unicamp
Av. Bertrand Russel, 801 – Professor Paulo Freire Building, 1st floor, Block “B”
University City “Zeferino Vaz”
Campinas – SP – Brazil
CEP 13083-865
Phones: +55 (19) 3521-5602 | 3521-7963
Email: eventfe@unicamp.br